WNPRC OPERATIONAL SERVICES DIVISION

WNPRC 运营服务部

• 批准号: 7716443
• 负责人: Joseph W. Kemnitz
• 金额: $ 8.19万
• 依托单位: UNIVERSITY OF WISCONSIN-MADISON
• 依托单位国家: 美国
• 财政年份: 2008
• 资助国家: 美国
• 起止时间: 2008-07-23 至 2009-04-30
• 项目状态: 已结题
• 来源: https://reporter.nih.gov/project-details/7716443
• 关键词: Accounting; Accounts Payable; Acquired Immunodeficiency Syndrome; Aging; Agreement; Animal Experimentation; Animals; Applications Grants; Appointment; Area; Asbestos; Award; Back; Biological Assay; Businesses; Career Ladders; Caring; Categories; Certification; Charge; Class; Collaborations; Complex; Computer Retrieval of Information on Scientific Projects Database; Contracts; Data; Development; Documentation; Education; Electronics; Employee; Equilibrium; Equipment; Equipment and supply inventories; Excision; Facility Construction; Facility Construction Funding Category; Facility Designs; Feedback; Floor; Funding; Future; Gays; Goals; Grant; Health Planning; Holidays; Human Resources; IACUC; Income; Individual; Information Technology; Institution; Interdisciplinary Study; Internet; Joints; Journals; Lead; Learning; Life Insurance; Light; Linguistics; Link; Long-Term Care; Macaca; Maintenance; Manuals; Manufacturer Name; Medical; Mentors; Modeling; Modification; Monitor; Monkeys; Movement; National Center for Research Resources; Occupational activity of managing finances; Online Systems; Operative Surgical Procedures; Oral health; Paint; Pathology; Pattern; Pensions; Personal Satisfaction; Plants; Plastics; Pliability; Plumbing; Positioning Attribute; Price; Principal Investigator; Process; Publications; Recruitment Activity; Reporting; Research; Research Infrastructure; Research Personnel; Research Project Grants; Research Support; Resources; Running; Schedule; Schools; Series; Services; Site; Solutions; Source; Staging; Structure; Students; Summary Reports; System; Terminology; Testing; Time; Training; Training Programs; Translations; Tube; United States National Institutes of Health; Universities; Vendor; Water; Wisconsin; Work; animal care; animal resource; college; court; day; design; fiberglass; improved; income insurance; instrument; journal article; member; organizational structure; pressure; programs; repaired; skills; tool

This subproject is one of many research subprojects utilizing the resources provided by a Center grant funded by NIH/NCRR. The subproject and investigator (PI) may have received primary funding from another NIH source, and thus could be represented in other CRISP entries. The institution listed is for the Center, which is not necessarily the institution for the investigator. To provide all necessary services and assistance to support the Center's infrastructure and independently funded research projects of WNPRC principal investigators. Operational Services Division (J. Kemnitz, Interim) To provide all necessary services and assistance to support the Center's infrastructure and independently funded research projects of WNPRC principal investigators. Operational Services is the WNPRC's business office and serves as the central point for the following administrative functions: Human Resources, Payroll and Benefits, Grants Management, Financial Management (including Purchasing) Services, Facilities Management and Shop Services,. All personnel in Operational Services appreciate and promote a customer service approach in carrying out the day-to-day administrative functions. In addition, Operational Services staff work to assure compliance with all administrative and regulatory requirements of the university, State of Wisconsin and federal cognizant agencies. Currently the position of Associate Director for Operational is vacant as we recruit to fill the opening due to Steve Knable's departure in September of 2007. Over the last 12 months, Operational Services has accomplished the following: Human Resources (S. Baculik) During FY2007-2008 the Human Resources Office, which includes Payroll & Benefits, continued to manage the personnel process and coordinated the Center's human resource-related activities, as well as the appointment, payroll, and benefit processes for the Center. We continued to focus on equity and diversity issues by continuing to be a member of the Graduate School Equity & Diversity Committee, developing a model for a mentoring program, expanding our joint collaboration with the Madison Area Technical College, Center On Wisconsin Strategy, and the Workforce Development Board to enhance the animal caretaker certification program by pre-screening students, presenting to the class regarding applying for positions at WNPRC, as well as other animal care positions on campus, expanding the program to include incumbent animal caretakers on campus, as well as requiring the training for all new hires. This collaboration provides a diverse applicant pool with animal care skills. We also continue to lead the university in regard to our bilingual training efforts, and continue to work closely with the Cultural Linguistics Department to enhance our bilingual training program, provide supervisors with translation assistance as well as training on cultural differences. WNPRC's animal research technician program has been recognized by the university's Classified Human Resources Office as a "Best Practice" on campus due to our diversity initiatives, turnover reduction, allocation pattern for promotion and career ladder progression, as well as our strategies for working with ESL staff. The institution rolled out a web-based effort reporting system and the Payroll & Benefits Coordinator became the Effort Coordinator for WNPRC. On-site training for PIs and academic staff was completed in November 2007. The new web-based system will improve the tools for certifying effort and managing the effort certification process. Payroll and Benefits continued the outstanding service to staff keeping them up to date on State of Wisconsin announcements, changes and resources regarding payroll, holidays, reimbursement plans for daycare and medical expenses, retirement benefits and planning, health, dental and life insurance, income continuation, long-term care, and myriad of other benefits. Grants Management (K. Nagle, K. Faren) Grants Management continues to assist PIs with grants resources and assistance, including assistance and education for new electronic proposal systems such as Grants.gov and the University-purchased system-to-system solution, Cayuse424. We are expanding tracking and oversight to reduce delays and problems in post-award management. Grants Management is currently developing a one-stop web resource for PIs with questions, answers, and links for all stages of the proposal and grant managements processes. Financial Services: Purchasing & Accounting (B. Gay-Seehawer) July 1, 2007 began a new fiscal year for the university. A series of business process changes took effect with the overall goal of eliminating the UW-Madison's legacy accounting system built in 1970 and replacing it with processes running in the UW System's Shared Financial System (SFS). Employees learned the system's different terminology, forms, and are changing mechanisms that were used for many years. We continue to communicate these procedural changes to WNPRC staff. Our purchasing associates completed the university purchasing department's delegated agent training. Delegation is a formal agreement between the University of Wisconsin-Madison, Purchasing Services and a University Department that authorizes the delegated agent in that department to process and approve departmental purchases up to a designated amount of $25K. This will improve the ability to further support the Center's infrastructure. January 17, 2008 we introduced the Center's new web based purchase order request system. This was a result of collaboration between the financial and information technology staff. This system improved the ease for end users to complete an order request form, and to maintain a list of commonly ordered items, pricing, and vendor information. The purchasing staff reviews the form for completeness and further processes the order using the best mechanism (credit card, prime vendor contract, purchase order) for obtaining the product or service. We have increased the monthly transaction limit on the purchasing cards (credit cards), which allows for more orders to be processed via this mechanism. End users obtain their products faster, vendors are promptly paid, and internally we audit and retain procurement documentation. Our web based purchase system allows interface with the university's new Accounts payable/purchase order (APPO) process. This is a major enhancement, which eliminates duplicate requisition entry effort. July 2007 the WNPCR accounting office began importing our monthly internal accounts receivable charges directly to the university's journal entry tool (JET) system. Rather than being dependent on the UW accounting office for manual key entry of charges, the JET allows for immediate posting to accounts in SFS. The accounting and IT staff continued to enhance the WNPRC web financial system features. The assay and pathology service units now directly enter their charges in this system. All service units are able to retrieve their charge data and produce reports. The system allows the accountant to produce summary reports by category and accounts. The accounting department eliminated charge-backs to PI accounts for purchased supplies and services. Rather than all purchases being made via the Center's income account, PI's now have their grants directly charged. This improved timeliness of postings and provided a more accurate balance of account. The exception to this process is our surgical supply inventory. It was determine we obtain a better price point in ordering a large quantity and then charging units as they use the supplies. Facilities (B. Pape) Facilities and Shop Services is a new unit of the Operational Services Division that was created in 2007 to centralize the responsibilities of the former Construction & Facilities and Instrument Maker Shop under one entity. The unit which is currently staffed by three individuals, is responsible for monitoring the function of the major operational services (HVAC, electrical, plumbing) , interacting with the UW Physical Plant to oversee major system and structure repairs to center equipment and facilities, designing and fabricating specialized research and animal care equipment, and participating in planning for future renovation and construction of the WNPRC facilities. Merging the facilities and instrument maker shop has streamlined the organizational structure and clarified the process for facility maintenance and planning decisions. Kirk Boehm, Assistant Director for Facilities Management has been reassigned to the NHP vivarium project within the Interdisciplinary Research Complex (IRC). In his new responsibilities as the Construction Manager for the IRC, Mr. Boehm will continue to work closely with WNPRC to coordinate final design of the vivarium. 1.) Construction is well underway on the Interdisciplinary Research Complex in which we will have space for approximately 350 macaques. Our project there has been funded by a C06 grant from NCRR. Occupancy is scheduled for September 2008. 2.) A new cooling tower and associated equipment has been installed along with an overhaul and assessment of the aging chiller located in 1220 Capitol Court. An Eddy Currant test was conducted on the chiller transfer tubes resulting in positive results. UW Physical plant continues to monitor and fund necessary maintenance of this unit. 3.) The failing hot water heater and storage tank that supplies 1220 Capitol Court was removed and replaced with a new unit. Extensive care and planning was required to remove the existing asbestos covered storage tank so it could be cut into sections and removed while supplying the building with hot water from a temporary hot water heater. Project funding was requested and covered by the UW Physical Plant. 4.) A new six station 1000psi 24gpm high pressure washer was installed in the sub basement of 1220 Capitol Court. The new system replaces a failing 3 station 700 psi system. This will allow more flexibility in the scheduling of NHP cage cleaning. Capitol Equipment Purchase $18750.00 5.) With funding provided by the Graduate School and Research Animal Resources Center (RARC), the Facilities and Shop Services Unit and the UW Physical Plant are performing a stepwise refurbishment of the animal holding rooms of Building 1 and the older rooms of Building 2. This refurbishment project involves the following components: + Removal, repairs and renovation of all stationary cages. Mesh end and back panels are fabricated and installed at this time providing better cleaning abilities and more light. + Resurfacing of the ceilings with durable, industrial grade paint or fiberglass reinforced plastic panels. + Replacement of cracked floor and wall tiles, regrouting of all areas. + Repair and reseal epoxy floors. + Replace fluorescent light fixtures with new water tight units. The progress of this renovation initiative is being monitored by the Graduate School IACUC and the USDA VMO and has resulted in positive feedback from both of these regulatory bodies. A detailed plan for repairing the ceilings, walls, and floors of the remaining animal holding rooms with structural issues is in place and ample funding for the process has been obtained from the Graduate School and RARC. 6.) Worked closely with research team and testing apparatus manufacturer to make repairs and modifications to a monkey Movement Analysis Panel (mMAP). Aging Research (Supporting Dr. Richard Weindruch) Publications note: Operational Services support is involved in numerous journal articles that depend in part or in full on WNPRC resources. Note: AIDS related

该子项目是利用该技术的众多研究子项目之一 资源由 NIH/NCRR 资助的中心拨款提供。子项目和 研究者 (PI) 可能已从 NIH 的另一个来源获得主要资金， 因此可以在其他 CRISP 条目中表示。列出的机构是 对于中心来说，它不一定是研究者的机构。 提供一切必要的服务和援助，以支持中心的基础设施和 WNPRC 主要研究人员独立资助的研究项目。 运营服务部（J. Kemnitz，临时） 提供一切必要的服务和援助，以支持中心的基础设施和 WNPRC 主要研究人员独立资助的研究项目。 运营服务部是 WNPRC 的业务办公室，是以下行政职能的中心点：人力资源、工资和福利、赠款管理、财务管理（包括采购）服务、设施管理和商店服务。运营服务部门的所有人员都赞赏并提倡在执行日常管理职能时采用客户服务方法。此外，运营服务人员致力于确保遵守大学、威斯康星州和联邦认知机构的所有行政和监管要求。 由于 Steve Knable 于 2007 年 9 月离职，我们正在招聘填补空缺，目前运营副总监的职位空缺。 在过去 12 个月中，运营服务已完成以下工作： 人力资源（S. Baculik） 2007-2008 财年期间，包括工资和福利在内的人力资源办公室继续管理人事流程并协调中心的人力资源相关活动，以及中心的任命、工资和福利流程。 我们继续关注公平和多样性问题，继续担任研究生院公平与多样性委员会的成员，开发指导计划模型，扩大与麦迪逊地区技术学院、威斯康星州战略中心和劳动力发展委员会将通过预先筛选学生、向全班展示有关申请 WNPRC 职位以及校园内其他动物护理职位的信息来加强动物看护者认证计划，扩大该计划以将现任动物看护者纳入其中校园，并要求对所有新员工进行培训。 此次合作为具有动物护理技能的多元化申请人库提供了机会。 我们还继续引领学校开展双语培训工作，并继续与文化语言学系密切合作，加强双语培训项目，为导师提供翻译协助以及文化差异培训。 由于我们的多元化举措、减少人员流动、晋升分配模式和职业阶梯发展，以及我们与 ESL 合作的策略，WNPRC 的动物研究技术人员计划被大学分类人力资源办公室认可为校园“最佳实践”职员。 该机构推出了基于网络的工作报告系统，薪资和福利协调员成为 WNPRC 的工作协调员。 对 PI 和学术人员的现场培训已于 2007 年 11 月完成。新的基于网络的系统将改进用于认证工作和管理工作认证流程的工具。 工资和福利继续为员工提供出色的服务，让他们及时了解威斯康星州关于工资、假期、日托和医疗费用报销计划、退休福利和规划、健康、牙科和人寿保险、收入延续的公告、变化和资源、长期护理以及无数其他福利。 赠款管理（K. Nagle、K. Faren） 赠款管理部门继续向 PI 提供赠款资源和援助，包括对新电子提案系统（如 Grants.gov 和大学购买的系统到系统解决方案 Cayuse424）的援助和教育。 我们正在扩大跟踪和监督，以减少授标后管理中的延误和问题。 赠款管理目前正在为 PI 开发一站式网络资源，其中包含提案和赠款管理流程所有阶段的问题、答案和链接。 金融服务：采购与会计 (B. Gay-Seehawer) 2007年7月1日开始了大学的新财政年度。 一系列业务流程变更生效，总体目标是消除威斯康辛大学麦迪逊分校 1970 年建立的遗留会计系统，并用威斯康辛大学系统共享财务系统 (SFS) 中运行的流程取而代之。 员工学习了该系统的不同术语、形式，并正在改变使用多年的机制。 我们将继续向 WNPRC 工作人员传达这些程序变更。 我们的采购人员完成了大学采购部门的委托代理培训。 授权是威斯康星大学麦迪逊分校、采购服务部和大学部门之间的正式协议，授权该部门的授权代理处理和批准高达 25,000 美元的指定金额的部门采购。 这将提高进一步支持该中心基础设施的能力。 2008 年 1 月 17 日，我们推出了中心新的基于网络的采购订单请求系统。 这是财务和信息技术人员合作的结果。 该系统提高了最终用户填写订单申请表以及维护常用订购项目、定价和供应商信息的列表的便利性。 采购人员审查表格的完整性，并使用最佳机制（信用卡、主要供应商合同、采购订单）进一步处理订单以获得产品或服务。 我们提高了采购卡（信用卡）的每月交易限额，允许通过此机制处理更多订单。 最终用户更快地获得产品，供应商及时收到付款，并且我们在内部审核和保留采购文件。 我们基于网络的采购系统允许与大学新的应付帐款/采购订单（APPO）流程相连接。 这是一项重大增强，消除了重复的请购单输入工作。 2007 年 7 月，WNPCR 会计办公室开始将我们每月的内部应收账款费用直接导入大学的日记账分录工具 (JET) 系统。 JET 无需依赖 UW 会计办公室手动输入费用，而是可以立即过帐到 SFS 中的帐户。 会计和IT人员继续增强WNPRC网络财务系统的功能。 化验和病理服务单位现在可以直接在该系统中输入费用。 所有服务单位都能够检索其收费数据并生成报告。 该系统允许会计师按类别和科目生成汇总报告。 会计部门取消了采购物资和服务向 PI 账户的退款。 现在，PI 的赠款不再是通过中心的收入账户进行的，而是直接收取赠款。 这提高了过账的及时性并提供了更准确的账户余额。 此过程的例外是我们的手术用品库存。 我们决定大量订购，然后在使用耗材时对设备进行收费，从而获得更好的价格点。 设施（B. 佩普） 设施和商店服务是运营服务部门的一个新部门，成立于 2007 年，旨在将前建筑和设施以及仪器制造商店的职责集中到一个实体下。该部门目前由三名人员组成，负责监控主要运营服务（暖通空调、电气、管道）的功能，与华盛顿大学物理工厂互动，监督中心设备和设施的主要系统和结构维修，设计和维护制造专业研究和动物护理设备，并参与 WNPRC 设施未来改造和建设的规划。合并设施和仪器制造车间简化了组织结构，并明确了设施维护和规划决策的流程。设施管理助理主任 Kirk Boehm 已被调任至跨学科研究综合体 (IRC) 内的 NHP 动物园项目。在担任 IRC 施工经理的新职责中，Boehm 先生将继续与 WNPRC 密切合作，协调动物园的最终设计。 1.) 跨学科研究综合体的建设工作正在顺利进行，我们将在其中容纳大约 350 只猕猴。我们在那里的项目得到了 NCRR 的 C06 赠款的资助。预计于 2008 年 9 月入住。 2.) 安装了新的冷却塔和相关设备，并对位于 1220 Capitol Court 的老化冷却器进行了检修和评估。对冷却器传输管进行涡流醋栗测试，结果呈阳性。威斯康星大学物理工厂继续监控该装置并为其必要的维护提供资金。 3.) 为 1220 Capitol Court 供水的故障热水器和储水箱已被拆除并更换为新装置。拆除现有石棉覆盖的储罐需要进行广泛的谨慎和规划，以便可以将其切成几段并拆除，同时通过临时热水器向建筑物提供热水。项目资金已申请并由威斯康星大学物理工厂支付。 4.) 1220 Capitol Court 的地下室安装了一台新的六站 1000psi 24gpm 高压清洗机。新系统取代了故障的 3 站 700 psi 系统。这将使 NHP 笼子清洁的安排更加灵活。 Capitol 设备购买 $18750.00 5.) 在研究生院和研究动物资源中心 (RARC) 的资助下，设施和商店服务部门以及华盛顿大学实体工厂正在对 1 号楼的动物饲养室和 2 号楼的旧房间进行逐步整修本次改造工程包括以下几个部分： + 拆除、修理和翻新所有固定笼子。此时制作并安装网状端板和背板，以提供更好的清洁能力和更多的光线。 + 使用耐用的工业级油漆或玻璃纤维增​​强塑料板重新铺设天花板。 + 更换破裂的地板和墙砖，重新灌浆所有区域。 + 修复并重新密封环氧树脂地板。 + 用新的防水装置更换荧光灯装置。 研究生院 IACUC 和 USDA VMO 正在监测这项改造计划的进展，并得到了这两个监管机构的积极反馈。修复其余存在结构问题的动物饲养室的天花板、墙壁和地板的详细计划已经到位，并且已从研究生院和 RARC 获得了充足的资金。 6.) 与研究团队和测试设备制造商密切合作，对猴子运动分析面板（mMAP）进行修复和修改。 衰老研究（支持 Richard Weindruch 博士） 出版物说明：大量期刊文章涉及运营服务支持，这些文章部分或全部依赖于 WNPRC 资源。 注：艾滋病相关